All Exhibitor submissions are subject to SHAPEWV Board approval before payment can be accepted. You are required to fill out this 2026 Fall Exhibitor Submission Form.  Once approved, Executive Director Cozetta Miller will reach out with next steps. 

SHAPEWV is also collecting door prize donations for Bea Orr Gala. If donating and attending the conference, please take donations to the registration desk and inform volunteers the donation is for the Gala. If not attending the conference, please send donations to Cozetta Miller, 325 1st St West, Madison, WV  25130 with receive by date of October 16th.  

Conference Presentations

Educators are interested in learning how your programs, products, and services can be applied in their classrooms, schools, and counties. If you are interested in presenting, please submit a presentation proposal.

If the deadline has passed and you are still interested in presenting, please contact Conference Planner, Amanda Daniels at [email protected] by September 25, 2026 to inquire about session availability.

If selected to present, exhibitors will receive a one-time $50 discount on their conference registration. 

Please also send a copy of your Exhibitor Registration to  [email protected]. 

Conference Format

Conference presentation sessions will be presented in the morning and afternoon on Friday October 10, 2025 from 8am-5pm.  Exhibit hall is open Friday during registration and sessions.  There will be a 10 minute break between each session. From 5pm-6pm Auction in the Party Room 

Exhibitor’s Table

Each table is six feet long with one chair. Exhibitor Room will be on the first floor on the basketball courts. 

Hotel Information- More information to come!

Move-In Time

Move in hours: Friday October 23, tables will be tented with exhibitors names. Loading/unloading:  all exhibitors, equipment and materials can enter using the main entrance. Exhibitors shall be solely responsible for delivery, handling, setup, and removal of their own displays and materials.  The venue does not supply labor or setup.  

Use Of Space - Liability

No exhibitor shall assign, sublet, or share the whole or any part of the space allotted without the consent of SHAPEWV. Exhibitor’s assume full responsibility for complying with facility, local, city, and state laws regarding sales tax and regulations concerning fire, safety, electrical wiring, health standards and damages.

Exhibitor Contact